Timing and scoring volunteers for the 2016 season

[MurrayPeterson]

Since Jo and I plan on being away for an extended period this coming summer, we need timing and scoring volunteers for the 2016 season.  It's not a tough job, and could/should be easily shared amongst several people.  Basically, you would need to do the following:

1. Keep possesion of the timing equipment and radios.
2. Ensure that they are charged and ready for use on race weekends.
3. Charge the display sign and timing boxes Saturday night for the Sunday event (radios last 2 days).
4. Set up equipment in the morning and test it to ensure it is working (including web server).
5. If something gets smacked by a car, replace the broken bits with the spares.
5. Pack up equipment and take it home when the weekend is over.
6. Copy timing and registration data from laptop and send it to "scoring person".
7. Hand over the equipment to someone else if you can't make it to an event.

We also need help with scoring and registration (not necessarily the same people):
1. Handle registration in the morning
2. Generate the initial scores and post them somewhere public (Google Drive?  Forum? ...discuss!)
3. Correct errors and re-up scores when told about the inevitable errors.
4. Post link on forum pointing to the scores.

I will give training on all of the above, but it's all pretty simple these days.  It's probably about 30 minutes work each race day, and 30 minutes of effort to do the scoring.  Registration is the toughest job, but two people can make it pretty painless.  I'll even write up some simple manuals.

Don't PM me if you want to help here -- post your name below on a growing list, and we will figure out a schedule for training.  Jo and I will probably be at the first event or two, so we will be around to help.

[Canuck]

Craig Coburn - I'm available to help with Fort McLeod events this coming season.

[94boosted]

I will also be available to help. I had a quick rundown on how to use the timing software from Jess and Ryan this year.

[NickST]

My year is going to be so up in the air I am not sure if I will even be in Alberta yet, otherwise I'd be volunteering too

[Apex Carver]

Im familiar with running the system over the past few season... I'd be more than willing to help as well.

[94boosted]

Just bumping the thread to get a list of who will be able to help with timing this year:
Canuck
NickST
Apex Carver
94Boosted

Anyone else? We will try to set up some sort of a training session at the beginning of the season.

Also looking to see if anyone would be interested in assisting with some of the following activities:

Course design
Course setup
Cone hauling (hauling cones to the airport @ 7:30am from the Fort MacLeod storage locker and then back at the end of the day)

[Joe-G]

I should be able to lend a hand in regards to timing, scoring, and registration.

As long as it's simple enough, I think I'm pretty good with computers! =T

Not sure If can help with hauling around equipment though. I would be more than happy to haul cones/equipment, but I'm not sure the little FRS can fit much more as I'll be hauling my box, tools, and another set of wheels/tires this year.

[MurrayPeterson]

The radios and timing equipment don't require much in the way of "hauling".  It fits in the trunk of my S2000, along with a suitcase, our 2 helmets, and sundry other stuff.

When the Fort Macleod schedule is out, we can decide who is available for a (short!) training session and who can take the equipment home with them for the next event.

[zero10]

I still need to poll for volunteers within our club but if you are talking about holding a volunteer training session could I perhaps sneak a person or two (or more if I can find them) from our club in on this as well?  I feel like I know a reasonable bit about the software and using it but it never hurts to hear it straight from the guy who wrote the thing

[MurrayPeterson]

No problem (or restrictions).  I want to cover the hardware  -- how to set it up, pack it, and deal with using the spares.  I also want to cover a bit of the scoring stuff and the router and the web server.  Running the timing is so easy, it's probably not worth more than a few minutes of time.

Hmm, I guess a classroom session in the airport building might be in order here.

[Canuck]

A classroom session sounds great.  Anytime.  I'm even willing/able to travel to Calgary if that makes life easier for people.

[MurrayPeterson]

I was just going to hold it in the terminal building on site, so no need for special trips.

[Reijo]

Season is getting close!   

As mentioned earlier we could use some other volunteers for course design, setup, tear down, etc.

I'll start another thread for that.

R

[MattH]

I'm in for helping out as well. I don't mind helping with registration or whatever!

[MurrayPeterson]

Well, the timing school didn't happen last weekend, and May 14/15 is the last Fort Macleod event I will be attending until October.

Will someone volunteer for taking the timing equipment to/from the next event and setting it up, etc.?  I am writing up a document to guide anyone through it, and I will deliver the hardware to your house, complete with a quick demo.

You would also be responsible for handing off the equipment to someone that will be attending both days of the following event (the Solo Pro school).  That person would hand it off for the next weekend, and so on.